Call for proposals

Rules for providing contributions to research and design work, study and relevant expert activities aimed at the construction, modernisation, and repair of roads and motorways, inland waterways used for transport, and national and regional railways for 2013.

The State Fund for Transport Infrastructure (SFDI) to fulfill its purpose, as defined in § 2, par. 1, let. f) of Act No. 104/2000 Coll., as amended and approved by the Committee of SFDI on 27.9.2012, stipulates:

RULES (hereinafter “Rules”) For providing financial contributions from the 2013 SFDI budget for research and design work, studies and relevant expert activities aimed at the construction, modernisation, and repair of roads and motorways, inland waterways used for transport, and national and regional railways (hereinafter "Projects"):

1. Project orientation Acting in accordance with the purpose afforded by SFDI budgetary contributions, SFDI may provide a financial contribution to projects to identify new technologies, and their development and practical implementation in the stated areas.

The purpose of the projects is:
- To establish rules governing new technologies, preparation of project documentation, and detailed documentation for the application of new technologies, workflow processing or technical regulations, and standards relating to transport infrastructure;
- To develop new diagnostic methods of transport infrastructure;
- To apply new technologies to roads and motorways, on waterways used for transport, and national and regional railways financed from the SFDI budget, including the evaluation of the use of said technologies (relevant expert activities).

2. Contribution amount and support rate for a selected project The SFDI budget can provide a contribution to a selected project for up to 75% of the cost of a project implemented and realised in 2013. For organisations and institutions established by the state whose budget is tied to revenues from the state and/or the SFDI budget, up to 100% of the cost of a project to be realised in 2013 can be provided.

The amount of the financial contribution and the support rate for each selected project shall be approved by the Committee of SFDI. The amount is limited and unexceedable. Contributions are provided in thousands of Czech crowns (CZK) and are rounded down to the nearest thousand crowns.

Regarding projects implemented by suppliers, if at the time of concluding a Contract (hereinafter “Contract”) for providing funds from the SFDI budget (in accordance with § 3 par. 1 of Act No. 104/2000 Coll., as amended,), the outcomes of the award procedure for realising the project are not known, the aforementioned Contract will include the amount of the contribution to finance the project and the support rate approved by the Committee of SFDI. The amount of the contribution and support rate will then be adjusted in the Appendix to the Contract following the presentation of a concludedWorks Contractpursuant to the outcome of the procedure.

Before the Appendix to the Contract is signed, the agreed-upon funds will not be released to the beneficiary to utilise. For projects undertaken and realised directly by the applicant, use of contribution to pay for project costs must not result in a profit.

 If the project’s actual costs will be higher than the total estimated costs of the project referred to in the documents submitted with the contribution application, the resulting increase shall be paid for from the beneficiary's own resources. In the event that the project’s total incurred costs will be lower, the Committee of SFDI shall approve the amount of SFDI’s contribution in financing the project.

An allocation of budgeted resources indicative of actual projects:
- Application of new technologies: 70 million CZK
- Development of diagnostic methods and creation of new technical regulations and standards : 30 million CZK

Beneficiaries of Contributions
The beneficiary of a contribution can be a state body, a state contributory organisation, or a state authority which manages assets of the transport infrastructure, regions, the persons to whom the state assigned responsibility to carry out some of its competences as the owner of that property by special law, and other persons carrying out construction, modernisation, repairs, and maintenance in accordance with par. 1, § 2 of Act No. 104/2000 Coll.

Conditions for granting contributions
a) See "Rules for funding programs, buildings, and events from the SFDI budget", published on SFDI’s website, www.sfdi.cz, for rules governing the conditions for granting funds from the SFDI budget.
b) The contribution has a defined and specific purpose. Its use is earmarked to finance the project for which it was granted through the beneficiary's account at the Czech National Bank, to which payments will be carried out and invoices reimbursed.
c) The contribution is not a legal claim.
d) An application for a contribution may be submitted for projects already begun provided the financial costs of the planned phase of the project can be independently quantified and the project is to be realised in 2013. Refunds will not be granted for project costs paid for prior to the granting of a contribution.
e) SFDI and the beneficiary shall conclude a contribution Contract based on conditions specified therein for the selected project.
f) The provided contribution will be administered to the beneficiary in the analytical accounts of the conditions set in the Contract by SFDI.
g) The beneficiary of the contribution must proceed in accordance with the relevant laws and common binding regulations when utilising funds. When procuring an order for which contribution funds will be used, the beneficiary is obliged to proceed in accordance with Act No. 137/2006 Coll., on Public Contracts, as amended. During an award procedure for a small-scale contract, the beneficiary shall proceed in a verifiable manner that could demonstrate that the awarding of the contract has followed the principles set out in § 6 of Act No. 137/2006 Coll.
h) The beneficiary agrees to publication of the beneficiary’s name, address, the practical scope of the project, and the amount of the contribution.
i) Use of contributions is subject to inspection by SFDI. This does not preclude the right to inspection by other state bodies. The beneficiary agrees to comply with all SFDI inspection requirements. Suppliers under contract to beneficiaries will be monitored. This obligation must be stipulated in the contract between the beneficiary of the project and the supplier.
j) If the project is co-financed, the applicant must document the ability to co-finance the project so that 100% of the project’s costs will be covered in 2013 together with the required contribution from SFDI. Before using the financial resources provided by SFDI, the beneficiary shall use the funds from its own sources, i.e., the beneficiary’s or other resources.
k) The beneficiary may not use project for which SFDI has granted assistance for commercial purposes and if state authorities, organisations, and local governments are interested, free access must be provided.
l) The beneficiary shall keep all documentation related to the contribution for a period of at least eight years after approval of the final evaluation of the project by the State Fund for Transport Infrastructure.

5. Terms of Contribution Applications
An applicant for a contribution must submit their request in writing, in paper form, by the deadline specified in these Rules. The application must be filed by a person authorized in accordance with the valid legislation to act on behalf of the applicant, and the application must include:
a) A properly completed cover letter, which is Annex 1 of these Rules.
b) An itemised budget for the project and, if the project is to be partially or fully realised from a contribution directly from the applicant, the applicant shall calculate the costs of the project.
c) Detailed substantiation of project goals and objectives.
d) A brief description of the topic, including:
- Basic information about the area in question,
- The type and character of the transport (highway, road, water, and/or rail),
- A description of the project’s current status and future outlook.
e) A description of the anticipated benefits of project, including an assessment of its economic effectiveness (if it can be quantified), and information about project needs and topicality, including its practical usefulness and benefits.
f) Confirmation of the consent of the infrastructure’s owner to the project plans and its subsequent use.
g) A profile of the applicant including qualifications for the realisation of the particular project if the applicant is also the administrator of the project and in case there are specific expert functions to be carried out by the administrator.
h) The requested contribution in 2013, including a calculation of the co-applicant’s contribution to the financing of the project in both absolute and percentage terms. Together the applicant shall indicate the total estimated cost of the proposed project, including a schedule of its material and financial realisation. If the project is multiyear, the submitted application must relate exclusively to the phase of the project to be implemented in 2013. In this case, the awarded contribution is not grounds for a contribution from the SFDI budget in subsequent years of the project’s realization.
i) A statement from the applicant’s statutory representative to ensure it can finance its share of the project costs in 2013. The applicant’s share combined with the required contribution from the SFDI budget shall cover 100% of project costs in 2013.
j) Proof of property ownership, co-ownership, or other legal title of the applicant to the actual property (land and buildings) involved in the project, referred to in the building permit, or deed to the property or other rights of the contribution applicant for a contribution to this property which are owned by third parties:
- A copy of an extract from the Land Registry not older than one month from the date of the application and an image of cadastral maps and
- Agreement on the transfer of property (e.g., gift, purchase, exchange) or a Contract establishing an easement or Contract of future agreement (to transfer the property or an easement). When signing a contract with a state body, respectivelycontributory organisations of a region (e.g., the Regional Road Administration and Maintenance), it is necessary to establish the legitimacy of the organisation, respectively state bodies dealing with the property of the region (e.g., the foundation deed). If the proposed construction involves real estate (land and buildings) owned by the state (e.g., the Road and Motorway Directorate of the Czech Republic, the Railway Infrastructure Administration, Czech Railways corp., River Basin state companies, the Land Fund, the Office for Government Representation in Property Affairs, The Forests of the Czech Republic, etc.), the aforementioned Contract can be replaced with the consent of the statutory representative of the state body or the entity which manages the property to specifications of a future property settlement.

All the property which the SFDI-funded project will use must be listed in Annex 2 of these Rules (Overview of the property settlement). The chart must be properly completed and signed by a legal representative of the contribution applicant. If the building permit includes other property associated with the project, it should be stated in Annex No. 2, so that the property listed corresponds to the text of the building permit.

k)The applicant should obtain a valid building permit for the particular project or special written agreement from the Building Department for the forthcoming construction or other documents (a public contract to undertake the construction, a certificate from an authorized inspector with the construction notification from the Building Department) under Act No. 183/2006 Coll., Spatial Planning and Building Rules, as amended ("Building Act").


Contribution applications must include all of the above requirements on the day they are submitted. In accordance with the requirements in paragraph 5, letters j) and k), the applicant may apply for a contribution only if the application involves the use of new technologies.

6. Project selection The Evaluation Commission will assess the applications submitted. The Committee of the Fund will select and recommend projects for a contribution two months from the date of the submission of applications referred to in point 7 of these Rules. Two 10-member Evaluation Commissions will be set up to evaluate the received applications.

1. The Commission's new regulations governing the area of ​​new technology, preparation of project documentation, and detailed documentation for the application of new technologies, workflow processing or technical regulations and standards, and the development of diagnostic methods for state transport infrastructure shall be composed of:

2 representatives of the Ministry of Transport (from the factually relevant department)

1 representative of the Committee of SFDI

1 representative of the Supervisory Board of SFDI

2 representatives of SFDI

2 representatives of the Czech Chamber of Deputies of the Parliament - Economic Committee

1 representative of the academic community

1 representative of the Police

II. The Commission for the Application of New Technologies shall be composed of:

2 representatives of the Ministry of Transport (from the factually relevant department)

1 representative of the Supervisory Board of SFDI

1 representative of the Committee of SFDI

2 representatives of SFDI

2 representatives of the Czech Chamber of Deputies of the Parliament - Economic Committee

1 representative of the academic community

1 representative ČKAIT (the Czech Chamber of Authorized Engineers and Technicians)

Applications submitted by post will be assessed based on the following criteria:

a) Project benefit - 49% of the decision weight. The following are evaluated:

- The benefits of new processes and technologies that can be implemented during the construction, modernisation, maintenance, and repair of transportation infrastructure

- The benefits of enhancing the security and reliability of the transport infrastructure in its construction, modernisation, repair, or operation.

b) Economic criteria - 51% of the decision weight

The following will be evaluated:
- The anticipated economic benefits of the project, costs of construction, modernisation, maintenance, and repair of transportation infrastructure.

7. Timetable for submission of contribution applications, their registration, evaluation, and approval

1. Submission of contribution applications Deadline: January 31, 2013 If an application is sent by mail, the postmark stamped on the envelope serves as the deciding factor in determining whether the application has been submitted on time. In order to make the deadline, the application must be postmarked by January 31, 2013.

2. Registration and initial evaluation of applications by SFDI in terms of their completeness, the meeting of the Evaluation Commission, and submissions to be approved by the Committee of SFDI

Date: March 2013

3. Approval of contributions by SFDI

Date: March 2013

4. Information about SFDI Committee Resolutions

Deadline: 14 days after a meeting of the Committee of SFDI

Resolutions of the Committee of SFDI will be published on the SFDI website (www.sfdi.cz) and will simultaneously be posted in writing to applicants. In the event that a contribution has been approved, a list of materials and information needed to conclude a Contract will be provided. Selection of applications for assistance under these Rules is not an administrative proceeding within the meaning of applicable legislation and a denied application cannot be appealed. Project selection and a confirmed contribution from the 2013 SFDI budget does not give the applicant the right to project funding from future SFDI budgets.

Auditing of a Granted Contribution The beneficiary is obliged to conduct an audit of the funded contribution by 31.12.2013,  according to the Guidelines which SDFI will provide. If all contribution funds are not spent in 2013, there can be no legal claim to a transfer of unspent funds to 2014. In justified cases, the beneficiary may request the transfer of unspent funds to the following year in accordance with a concluded contract for 2013.

If during the process of registration, evaluation, and authorisation of applications, the applicant must inform SFDI if no longer interested in the agreed-upon contribution provided from the SFDI budget. Any exceptions to these rules are the responsibility of the Committee of SFDI.

Notes: No. 1: Cover letter accompanying the application

No. 2: Overview of the property settlement